This Privacy Policy explains how Admaiora (“we”, “us”, “our”) collects, uses, discloses, and protects personal data when you visit admaioraglobal.com (the “Site”), contact us, apply for a role, or engage our advisory services in the life sciences and healthcare sectors.
If you have questions, contact us at contact@admaioraglobal.com
Who we are (Controller)
For the activities described in this Policy, Admaiora acts as a data controller.
Contact email: contact@admaioraglobal.com
For certain client projects, we may act as a data processor and process personal data strictly on a client’s documented instructions, under a written data processing agreement (DPA).
Scope of this Policy
This Policy covers:
- Visitors to our Site
- People who contact us (e.g., by email or web forms)
- Prospective and existing clients and their personnel
- Vendors and partners and their personnel
- Job applicants
This Policy does not cover personal data we process on behalf of clients as their processor; that processing is governed by the applicable client contract/DPA.
What personal data we collect
Data you provide directly
- Identification & contact details: name, business email, phone, company, role, country/region.
- Business information: project details, areas of interest, meeting notes.
- Recruitment data (applicants): CV/résumé, cover letter, professional history, references.
- Contract data (clients/vendors): signatory info, billing details, correspondence.
Data collected automatically (Site)
- Technical/usage data: IP address, device/browser type, pages visited, timestamps, referral URLs, approximate location (city/country).
Collected via cookies or similar technologies (see Cookies below).
Special categories / clinical data
If our advisory work requires access to special-category data, this occurs under client control, with appropriate contractual and security safeguards, and only where lawful and necessary.
We do not collect patient or clinical trial participant data via our Site.
Cookies
We use necessary cookies to operate the Site and optional analytics cookies to understand usage and improve performance. Where required by law, we obtain your consent for non-essential cookies. You can adjust preferences via your browser settings and/or our cookie banner.
Purposes & legal bases (GDPR Art. 6)
| Purpose | Examples | Legal basis |
|---|---|---|
| Responding to inquiries & providing information | Handling contact requests, scheduling calls | Legitimate interests (to operate and grow our business) or consent where required |
| Client onboarding & service delivery | Proposals, statements of work, project communications, contract administration | Contract performance; legitimate interests |
| Business operations & vendor management | Accounting, procurement, audits | Legal obligation; legitimate interests |
| Marketing & relationship management | News/updates to business contacts, event invitations | Consent (where required) or legitimate interests (B2B communications) with opt-out |
| Site operation, security & improvement | Analytics, fraud/abuse prevention, debugging | Legitimate interests |
| Recruitment | Evaluating candidates, interviews, background checks (if applicable and lawful) | Legitimate interests; consent where required |
Where we rely on consent, you may withdraw it at any time (see Your rights).
Sharing of personal data
We share personal data only with:
- Service providers / processors (e.g., secure hosting, email, analytics, CRM, document management) under contracts that require confidentiality and GDPR-compliant safeguards.
- Professional advisers (legal, accounting) under confidentiality.
- Authorities or third parties when required by law, to protect rights, or in connection with corporate transactions (e.g., merger, acquisition).
We do not sell personal data.
International transfers
We operate globally. If personal data is transferred outside the EEA/UK (for example to service providers), we implement appropriate safeguards such as European Commission/UK ICO Standard Contractual Clauses, and additional measures where necessary. You can request details at contact@admaioraglobal.com.
Data retention
We keep personal data only as long as necessary for the purposes above, including to meet legal, tax, and accounting requirements. Typical periods:
- Inquiries and business correspondence: up to 24 months after last interaction.
- Client and vendor records: contract term + 2 years (to meet legal/finance requirements).
- Recruitment data: up to 12 months (or longer with your consent, if allowed by law).
When no longer needed, data is securely deleted or anonymized.
Security
We apply appropriate technical and organizational measures to protect personal data, including access controls, encryption in transit, least-privilege access, and vendor due diligence. While no method is 100% secure, we continually improve our safeguards.
Your rights
Subject to limits under applicable law, you may have the right to:
- Access your personal data and obtain a copy
- Rectify inaccurate or incomplete data
- Erase data (“right to be forgotten”)
- Restrict processing
- Object to processing based on legitimate interests or to direct marketing
- Data portability (receive your data in a structured, commonly used format)
- Withdraw consent at any time (where processing is based on consent)
To exercise rights, email contact@admaioraglobal.com.
You also have the right to lodge a complaint with your local supervisory authority.
Children’s data
Our services and Site are not directed to children, and we do not knowingly collect personal data from individuals under the age of 16 (or a higher age where applicable).
Third-party links
Our Site may link to third-party websites or services. Their privacy practices are governed by their own policies; we encourage you to review them.
Changes to this Policy and Contact
We may update this Policy from time to time. The “Effective date” above shows when it was last revised. Material changes will be highlighted on the Site. For questions or requests regarding this Policy or your personal data, contact:
Email: contact@admaioraglobal.com.